Reimbursement Guidelines for ABC Grants

The following information is meant to serve as a guide to help you gather and organize the appropriate information needed to submit a request for reimbursement through Hunter College Foundation (HCF).  

Please read through the following steps and submit all documents relevant to your reimbursement request to Lily Ameling at abcdir@hunter.cuny.edu.  Please note that all documents must be in PDF and no larger than 3mb.

Step 1:  Hunter College Foundation Database
*This step is unnecessary if you have received a reimbursement check from HCF in the past.

Before a reimbursement request can be made you must be added to HCF's payee database. 
This information can be submitted prior to Step 2: Receipts & Step 3: Supporting Documents and it's encouraged that you do so to expedite the process.
  • Your current address 
  • The last 4 digits of your SSN

Step 2:  Receipts

  • Scan of the original itemized/detailed receipts for all expenses attached to A4 (8.5” x11”) format paper 
    • If the receipts are more than 3 a note/spreadsheet describing each expense and amount matching with the receipt is requested
    • All receipts that display purchases made with foreign currency need a spreadsheet with the conversions and screenshots from Oanda showing the exchange rate from the date of the expense

Step 3:  Supporting Documents

  • Award letter
  • Event brochure or schedule showing the date of the event
For more information or to address any questions please contact Lily Ameling at abcdir@hunter.cuny.edu.